A retention policy is a set of governance rules that specify how long data records are kept and when they are archived or permanently deleted. It encodes legal, regulatory, and operational requirements such as minimum retention for audit and maximum retention for privacy compliance. Automated enforcement ensures consistent lifecycle management across storage systems.
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- Policies balance regulatory minimums against privacy mandates like data minimisation and right-to-erasure. Automated lifecycle rules trigger tiered storage, archival, and secure disposal so that retention is enforced uniformly rather than manually.